Archives for January 2009

Start the Year with an Empty Inbox!

Here’s a nice Gmail tip that will make you feel like a million bucks: empty out your crufty email inbox. There’s nothing like an empty inbox to motivate you and give you a fresh start for the year.

“But Matt,” you say, “my inbox is my to-do list!” I know, me too. So here’s how to do it without losing that to-do list. Add a label like “oldinbox” to everything currently in your inbox and then archive all the email in your inbox. Presto! Your inbox is clean and empty, but you can still visit the “oldinbox” label when you’re ready to whittle down those older emails. I know it sounds scary, but there’s only two simple steps, and both can be undone.

Step 1: Add a label to all the email in your inbox. Click on “Inbox” at the top left of your Gmail. Then look for “Select: All” and click on the “All” link. If your inbox is bigger than one screenful, you’ll see a message like “All 25 conversations on this page are selected. Select all 666 conversations in Inbox.” Click on the second sentence of that message to select everything in your inbox. Now click on the “More Actions” button and select “New label…” . You’ll be prompted for a label name, so enter something like oldinbox as the label name and click OK. Gmail will ask if you’re sure you want to apply this label to all the selected emails, so say yes by clicking that OK button. Congrats! Everything in your inbox now has the label “oldinbox”. Now we just need to archive every email with that label.

Step 2: Archive all your email with that label. Look for the “Labels” box on the left-hand side of the screen, and click on “oldinbox” (or whatever label name you gave). Click Select: All. Do the trick to select all conversations if you need to. Then just click the “Archive” button. That’s it. Your inbox is now empty, but you can get to those older emails if you need to by clicking “oldinbox” in the Labels box.

Can you undo these changes? Yes!

Putting the email back in your inbox. If moving things out of your inbox is too stressful, you can move them back into your inbox. Click on the “oldinbox” label (which you can find in the Labels box on the left-hand side of the screen). Select all of the emails with that label. Then click “More Actions” and click “Move to inbox.” In a jiffy, all that old email is back in your inbox.

Removing the “oldinbox” label. Under the “Labels” box on the left-hand side of the screen, click “Edit labels” and then you’ll see a “remove” option for each label. Note: do not remove the “oldinbox” label if you’re still using it to keep track of your old inbox.

Try this trick to start out the new year with an empty inbox. It’s also great if you want to declare email bankruptcy, but think that you might find the time to get back to those old emails as some point. Try this trick, and you’ll feel like you’ve got a fresh new chance at keeping your inbox at zero.

Chrome Provides Dedicated Privacy Options

I was browsing the web when I ran across a statement about Google Chrome that I’ve seen echoed in different ways in the last couple months: “the reality is that Google Chrome is sending basic info about my pc back to them. Is Google the new “Big Brother” looking over everybodies [sic] shoulder…you betch ya.”

I’ve covered the issue of when Chrome communicates on your behalf before, but recent versions of Chrome have made it even easier to understand. Back in early November, the Chrome team addressed this concern:

Privacy section in Options.
We grouped together all of the configuration options for features that might send data to another service. Open the wrench menu, click Options, and select the Under the Hood tab.

And here’s a picture of what the Privacy section looks like:

Chrome privacy options

There’s also a link to this web page with more information on each option, and from that web page you can drill down in more detail into any specific feature that interests you. For example, I opted-in to send usage/crash data to Google to improve future versions of Chrome (that option is off by default).

I like that you can manage Chrome’s communications settings in a centralized location. I don’t consider features such as phishing protection or DNS pre-fetching to be worrisome, but it’s nice to give easy controls to turn features on or off. I don’t expect that will stop people from mistakenly repeating that Chrome is somehow scary or has privacy issues, but for the people that care enough to do the research, they’ll be happy to find out that Chrome lets you choose exactly how and when Chrome sends data to the outside world.

By the way, I think Chrome was released on September 2, 2008, which makes it the four-month birthday of Chrome. Happy birthday to the Google Chrome team!