Comments on: Changing how I handle emails http://www.mattcutts.com/blog/changing-how-i-handle-emails/ neat fun stuff Fri, 12 Mar 2010 10:35:29 +0000 http://wordpress.org/?v=2.9.2 hourly 1 By: Anzelm http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-438538 Anzelm Tue, 15 Dec 2009 05:23:57 +0000 http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-438538 Hiring an assistant may be a good option there.. Hiring an assistant may be a good option there..

]]> By: Bogdan http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-263435 Bogdan Tue, 03 Mar 2009 07:28:38 +0000 http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-263435 I'm still on the ground. I founded my own company recently, and it had a significant success (higher than my expectations). Thus, handling company emails became a problem. We use Google Apps. Then, I discovered an amazing feature on GMail (Google Mail) - filter! I have created several labels: Urgent, within 15 minutes, within 30 minutes, within 1 hour and whenever. Now, since I know that Joe from the marketing sector is going to bug me about some useless stuff (sorry, Joe!), I command (through filter) all messages that come from joe.j@bogmil.com to be automatically labeled as "whenever" and be marked as read. However, when I get an email from my investor, it is automatically starred, and labeled as urgent. Works pretty good! I’m still on the ground. I founded my own company recently, and it had a significant success (higher than my expectations). Thus, handling company emails became a problem. We use Google Apps.

Then, I discovered an amazing feature on GMail (Google Mail) – filter!

I have created several labels: Urgent, within 15 minutes, within 30 minutes, within 1 hour and whenever.

Now, since I know that Joe from the marketing sector is going to bug me about some useless stuff (sorry, Joe!), I command (through filter) all messages that come from joe.j@bogmil.com to be automatically labeled as “whenever” and be marked as read.

However, when I get an email from my investor, it is automatically starred, and labeled as urgent.

Works pretty good!

]]> By: Timmee http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-123976 Timmee Thu, 13 Mar 2008 18:04:56 +0000 http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-123976 Regarding the 'spam protection' script. I have the same little script on some of our web forms (and no, I didn't copy you). However, this past weekend I've received over 200 spam-mails through one of the forms. My way to take care of that: Make it so they have to be able to 'read' it. i.e. instead of 10+4, ten plus four. Seems to be working... 'zero',1 => 'one',2 => 'two',3 => 'three',4 => 'four',5 => 'five',6 => 'six',7 => 'seven',8 => 'eight',9 => 'nine',10 => 'ten',11 => 'eleven',12 => 'twelve',13 => 'thirteen',14 => 'fourteen',15 => 'fifteen',16 => 'sixteen',17 => 'seventeen',18 => 'eighteen',19 => 'nineteen',20=>'twenty'); /* element number not needed in array, but added for reference */ $numa=rand(1,20); $numb=rand(1,20); $numc=($numa+$numb); $filepointer=fopen('verify.txt','w'); fwrite($filepointer, $numc); fclose($filepointer); echo '<b>'.$numbers[$numa]?> </b>plus<b> <?echo $numbers[$numb].'</b>' ?> Regarding the ’spam protection’ script. I have the same little script on some of our web forms (and no, I didn’t copy you). However, this past weekend I’ve received over 200 spam-mails through one of the forms. My way to take care of that:

Make it so they have to be able to ‘read’ it. i.e. instead of 10+4, ten plus four. Seems to be working…

‘zero’,1 => ‘one’,2 => ‘two’,3 => ‘three’,4 => ‘four’,5 => ‘five’,6 => ’six’,7 => ’seven’,8 => ‘eight’,9 => ‘nine’,10 => ‘ten’,11 => ‘eleven’,12 => ‘twelve’,13 => ‘thirteen’,14 => ‘fourteen’,15 => ‘fifteen’,16 => ’sixteen’,17 => ’seventeen’,18 => ‘eighteen’,19 => ‘nineteen’,20=>’twenty’);
/* element number not needed in array, but added for reference */

$numa=rand(1,20);
$numb=rand(1,20);
$numc=($numa+$numb);

$filepointer=fopen(‘verify.txt’,'w’);
fwrite($filepointer, $numc);
fclose($filepointer);

echo ‘‘.$numbers[$numa]?> plus <?echo $numbers[$numb].’‘ ?>

]]> By: Ann White http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-121627 Ann White Tue, 29 Jan 2008 02:31:37 +0000 http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-121627 Email and other repetitive tasks can be cut down by letting your actual correspondents know you don't check email until lunch time, or by even cutting it down to one or two days a week. If you set up your folder or labels for folks you want to hear from, as mentioned above, that helps. Anything not sorted can then be scanned for junk by the subject line and mass deleted. Some good ideas for freeing up time and using energy for doing what you eant to do can be found at http://www.jamesbrausch.org Email and other repetitive tasks can be cut down by letting your actual correspondents know you don’t check email until lunch time, or by even cutting it down to one or two days a week. If you set up your folder or labels for folks you want to hear from, as mentioned above, that helps.
Anything not sorted can then be scanned for junk by the subject line and mass deleted. Some good ideas for freeing up time and using energy for doing what you eant to do can be found at http://www.jamesbrausch.org

]]> By: Unknown http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-119957 Unknown Thu, 03 Jan 2008 05:18:01 +0000 http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-119957 I get hundreds of emails a day Its very time consuming and i starting to think i should hire someone :) I get hundreds of emails a day
Its very time consuming and i starting to think i should hire someone :)

]]> By: Messinge http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-111021 Messinge Wed, 15 Aug 2007 02:55:25 +0000 http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-111021 Here here for MadGenius! Wired magazine had a good snippet a few months ago called 'how to get shit done' at http://www.wired.com/wired/archive/14.08/howtodesk.html - not advocating email bankruptcy but good general tips for day to day that would help make more time for email... Here here for MadGenius!

Wired magazine had a good snippet a few months ago called ‘how to get shit done’ at http://www.wired.com/wired/archive/14.08/howtodesk.html – not advocating email bankruptcy but good general tips for day to day that would help make more time for email…

]]> By: Marie Carnes http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-110363 Marie Carnes Sat, 04 Aug 2007 18:43:25 +0000 http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-110363 Twitter more, email less. Twitter more, email less.

]]> By: Chris http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-110149 Chris Wed, 01 Aug 2007 04:01:20 +0000 http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-110149 Good advice. I drown in email. And I then worry that sometimes I'm missing something important! Good advice. I drown in email. And I then worry that sometimes I’m missing something important!

]]> By: Bergy http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-110088 Bergy Mon, 30 Jul 2007 22:59:00 +0000 http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-110088 Wow. I can't believe you'd never eaten at Buck's before! That's one of my favorite places. You should go there for a brunch sometime... their coffeecake is to DIE for. Wow. I can’t believe you’d never eaten at Buck’s before! That’s one of my favorite places. You should go there for a brunch sometime… their coffeecake is to DIE for.

]]> By: zwetan http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-110041 zwetan Mon, 30 Jul 2007 09:28:45 +0000 http://www.mattcutts.com/blog/changing-how-i-handle-emails/#comment-110041 well I know a great google tech talk that could help you :) Inbox Zero video here http://video.google.com/videoplay?docid=973149761529535925&q=user%3A%22Google+engEDU%22&pr=goog-sl related blog posts here http://www.43folders.com/izero/ I tried it this weekend, in my case it works great :) cheers, zwetan well I know a great google tech talk that could help you :)

Inbox Zero

video here
http://video.google.com/videoplay?docid=973149761529535925&q=user%3A%22Google+engEDU%22&pr=goog-sl

related blog posts here
http://www.43folders.com/izero/

I tried it this weekend, in my case it works great :)

cheers,
zwetan

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